Human Resources Associate
Organization: UN WOMEN – United Nations Entity for Gender Equality and the Empowerment of Women
Location: Dar es Salaam (Tanzania)
Grade: GS-6, General Service – No need for Higher Education – Locally recruited position – Administrative support
Occupational Groups:
Women’s Empowerment and Gender Mainstreaming
Human Resources
Administrative support
Closing Date: 2020-06-07
BACKGROUND
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
United Nations in Tanzania is a One UN Pilot, implementing UN Reform through Delivering as One (DaO) with twenty UN agencies operating under One Programme – the UN Development Assistance Plan (UNDAP), UNDAP I (2011-2016) and UNDAP II (2016-2021). Through UNDAP, UN Women supports its partners in implementing and monitoring the international and regional agreements on women’s rights and developing capacity to integrate gender equality into national and regional development strategies, laws and policies. UN Women contributes to results in five of the ten UN Programme Working Groups with staff based in Dar es Salaam, Dodoma and Zanzibar.
Under the technical guidance of the Regional HR Business Partner in HQ and the daily supervision of the Operations Manager, the Human Resource (HR) Associate is responsible for administratively and logistically supporting the recruitment and placement, administration of benefits and entitlements of staff and local external contractors, other HR administration issues and separation of personnel.
DUTIES AND RESPONSIBILITIES
1. Administer and implement HR strategies and policies in CO in full compliance with UN Women rules, regulations,
and HR policies and guidelines
Provide general, standard information to the management and staff on HR strategies, rules and regulations;
Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements;
Prepare written response to queries concerning HR related matters.
2. Provide HR administrative and logistical services to CO and region in full compliance with UN Women rules,
regulations, and HR policies and guidelines
Process, draft, edit, proofread and finalize for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines;
Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements, and renewal of UNLPs and visas;
Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas;
Facilitate responses to audit findings and recommendations;
Assume overall responsibility for leave management; record management;
Process payment, and administer entitlements for international staff as delegated; validate and coordinate local payroll and related issues;
Facilitate staff separation process;
Create/update entries of vendors, PO and Receipts in ATLAS system.
3. Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations,
and HR policies and guidelines
Draft job descriptions and vacancy announcements; assist in reviewing and processing requests for classification;
Screen candidates and facilitate and participate in interview panels as necessary;
Prepare recruitment recommendations/supporting documentation for the Central Review Board (CRB);
Prepare position establishment, liaise with headquarters and assure that action is completed;
Provide regular recruitment status reports;
Provide advice to local recruitment in programmes/projects when necessary.
4. Provide administrative support to staff performance management and learning and development in full compliance
with UN Women rules, regulations, and HR policies and guidelines
Monitor compliance with the performance appraisal review in the office and staff learning and development;
Facilitate the preparation of Office learning plan and individual learning plans in consultation with the HR Business Partner
5. Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines
Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
Generate a variety of standard and non-standard statistical and other reports from various databases;
Update position data in Atlas, association of positions to chart fields (CoAs), update of CoA information and setting up vendors.
6. Facilitate knowledge building and knowledge sharing globally
Organize training courses, workshops, information sessions, orientations and consultations for staff;
Provide a synthesis of lessons learnt and best practices in HR administration;
Liaise with HR headquarters in HR administration and staffing to disseminate information on a variety of HR matters.
COMPETENCIES
Core Values:
Respect for Diversity
Integrity
Professionalism
Core Competencies:
Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example
Functional Competencies:
Strong knowledge of HR administration, processes and policies;
Ability to administer and execute administrative processes and transactions;
Ability to handle information of a confidential nature;
Ability to provide inputs to business processes re-engineering, implementation of new systems;
Good quantitative skills; ability to produce reports;
Strong IT skills.
REQUIRED SKILLS AND EXPERIENCE
Education:
Completion of secondary education is required.
Bachelor’s degree in HR, Business or Public Administration is an asset
Experience:
At least 6 years of relevant experience in office administration and/or human resource management;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web-based management system
Language Requirements:
Fluency in English and Swahili is required
Knowledge of the other UN official working language is an asset.
Submission of Applications:
All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from httpsss://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=558. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Application Deadline : 07-Jun-20 (Midnight New York, USA)
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