Data Entry Clerk
The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
PURPOSE
Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.
We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.
We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.
The role will maintain required records, peruse sponsorship communications and enter data within required corporate standards. This will ensure production and quality standards are met for continuous relationship between National Offices and Plan Tanzania.
Dimensions of the Role
The post holder report directly to the Sponsorship Communication Administrator
Accountabilities
- To ensure that all sponsorship communication items presented by the are accurately processed into the system before close of the month
- To ensure at least 50 questionnaires are successfully entered into ChildData system every working day to ensure efficiency
- To ensure all incoming communication, including gifts are processed in the system within agreed time of receipt and are then dispatched to the Community Development Facilitators
- To ensure all outgoing communication is processed in the system after quality checks and other corporate requirements regarding photos and appropriate communications as per the Sponsorship Book
- To ensure ChildData system is utilized as per ChildData user guidelines and Sponsorship Book procedures, this regarding access, uploading, extracts processing and use of admin utility
- Prepare to do list with their respective working materials such as incoming and distribution list
- Prepare communication items for dispatch to National Offices
- Maintain and update SC files
- Prepare status reports on communication production and submit to SCA at the end of each week and month
- Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility.
- This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Key relationships
- Communication is very vital and this position maintains a daily contact with Sponsorship Communication Administrator and the Community Development Facilitators in order to achieve the desired targets. An effective working relationship with other functional networks within the PU and other PUs for technical backup is necessary.
Technical expertise, skills and knowledge
- Degree in the areas of Public or Business Administration, Marketing, Public Relations
- 1-2 years’ working experience in the related field.
- Good knowledge and experience with computer applications and internet
Skills Specific to the Post
- Fluent in written and oral English and Swahili
- Good analytical and logical ability, listening and communication skill
Behaviors:
- Team player
- A person keen to detail and one with a positive disposition in the way they relate to people
- Honest
- Respect and protect children
- Motivate and motivate others to work
- Result oriented
- Plan International’s Values in Practice
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
Physical Environment
Typical office environment or very low field activities
Level of contact with children
Mid contact: Occasional interaction with children
Location: Ifakara Morogoro
Reports to: Sponsorship Communication Administrator
Closing Date: 3rd March, 2020