Internal Audit Officer Job Vacancy at ALAF
ALAF
Your Building Solution

• Accountable for reviewing the accounts prepared under Navision (ERP) and checking the adequacy of internal control in Navision accounts and commenting on deviations if any.
• To analyze monthly petty cash reports from ALAF Ltd branches of Arusha, Mwanza, and Mbeya.
• To perform surprise cash counting in every month.
• To audit Bank Reconciliation Statements monthly for all company bank accounts.
• To review debtor’s accounts and issue reports.
• To review the consumption of fuel (diesel, petrol, and lubricants) as assigned from time to time.
• To perform at least IO spare parts physical stock-taking daily to review the physical storage and proper recording of the inventory.
• To audit local purchases and import purchases as per the prescribed audit plan.
• To carry out all the stock-taking procedures (Physical stock-taking) as outlined by Internal Audit, to observe the reliability of stock-taking by the company, and to identify problems and possible errors in the process.
• Pre/Post audits of all payments to ensure these payments are in accordance with the obligations and commitments of the company and that existing accounting and control systems are effective to minimize the risk and errors associated with day-to-day transactions.
• Identifying and discussing the observations arising during the audit of transactions with the concerned staff to get their feedback.
• Drafting the unresolved audit observations related to particular transactions and forwarding to a department head for further evaluations.
• Participate in the planning and preparation of Internal Audit Programs 111 in coordination with the Chief Internal Auditor.
• Ensure that all the information relating to the organization is in safe hands and physical access controls are in place for audit working papers and confidential information with the Internal Audit department.
• To maintain the audit working papers and keep track and follow-ups wherever necessary.
• Ethics and professional conduct; to ensure that rules of professional conduct and practices are being followed with full integrity as required by the audit profession.
• Any other work that may be assigned by Chief Internal Auditor or management special engagements.

Requirements:

• Advanced Diploma in Accountancy/ PGDA (TZ)
• CPA is required
• Strong communication skills to work with all workers
• Excellent attention to detail to review large amounts of data and numbers
• Exceptional mathematical skills to verify entries
• Excellent research skills to find all related information needed
• Proficiency in accounting software and spreadsheets

CLICK HERE TO APPLY

PROJECT TEAM LEAD

DAR ES SALAAM

At Railway Children, we see ourselves as warriors, united in changing the long-term future for children living alone and at risk on the streets.

Our passion and values underpin everything we do. They unite us and provide the energy and optimism that drives us to work harder and harder for the children and young people we are privileged to help.

We will never stop fighting for street children. It’s all we do. It’s all we’ll keep doing.

Why not join us?

We have opportunity for you to join us for the role of:

Project Team Lead (Railway Children Africa)

Reporting to Programme Manager and based in Dar es Salaam.

The role of the Project Team Lead is to provide support supervision to the implementing team, oversee the planning of the day to day activities, and ensure project activities are being implemented to a good standard. The Project Team Lead will directly supervise an implementing team of four and support in compiling weekly and monthly implementation reports.

To apply for this position, please download the job application pack and use the application form available at www.railwaychildren.org.uk/jobs and return it to [email protected].

Please include job title applied for in the email subject line. Please note that Railway Children will only accept applications made using this application form and will not accept CVs, academic certificates or Covering letters.

At Railway Children Africa, we are committed to the safeguarding and protection of all those who come into contact with us in our work. We follow a range of procedures to ensure that only those who are suitable to work with children and vulnerable people are recruited to work for us. This post is subject to a range of background and reference checks including criminal records check.

Closing date: 24th Jun 2022 at 5pm East African Time.

Due to the number of applications often received, only those to be invited for interview will be informed of the outcome of their application. Applicants who have not heard within two weeks of the closing date should assume they have been unsuccessful.

Health And Safety Manager 
Dar es Salaam
GardaWorld
GardaWorld is a leading provider of integrated security solutions : risk assessments, security personnel, screening services and cash management services.

Position/Employment Type: Health and Safety Manager / Full time, permanent

Organization/Reporting Line: Managing Director, Tanzania

Place Of Work/Travel: Kahama, Tanzania

Contact And Cooperation

Internally: Main cooperation with the Directors, and as delegated with Business Unit Heads and Heads of Support functions/ Departments

Externally: Clients, Government Institutions including OSHA, Property Managers/Landlords.

Key Responsibilities

The incumbent will be responsible for establishing policies that will create and maintain a safe workplace, The duties that include but are not limited to: –

• As a Health and Safety Manager you must have excellent attention to detail to identify hazards. You will also be able to discover opportunities for improving conditions and execute various safety programs. The ability to communicate guidelines to a multidisciplinary workforce is essential.
• Develop and execute health and safety plans in the workplace according to legal guidelines
• Prepare and enforce policies to establish a culture of health and safety
• Evaluate practices, procedures, and facilities to assess risk and adherence to the law
• Conduct training and presentations for health and safety matters and accident prevention
• Monitor compliance to policies and laws by inspecting employees and operations
• Inspect equipment and machinery to observe possible unsafe conditions
• Investigate accidents or incidents to discover causes and handle worker’s compensation claims
• Recommend solutions to issues, improvement opportunities or new prevention measures
• Report on health and safety awareness, issues, and statistics
  Authority

Refer to Company Authority Matrix.

Accountability

The HSE Manager is accountable to the Director, Tanzania for responsibilities stated in this job description. These responsibilities will be monitored and managed through the mid-year and annual performance review and supported through the monitoring of KPIs.

Competencies

• Demonstrates detailed Health and Safety awareness to include maintaining currency with the latest OHS Legislations.
• Provides others with clear direction and sets measurable and achievable goals for subordinates
• Must be a proven leader who can provide mentorship and guidance on developing the capabilities and competencies of the Team
• Writes and speaks clearly, succinctly, and correctly
• Good knowledge of MS Word, Excel, MS Project, PowerPoint and Visio
• A good command of English is essential. Fluency in other languages is advantageous
• Controls costs through careful task planning
• Manages time effectively
• Works in an ethical manner, is systematic, methodical, and orderly
• Demonstrates ability to motivate teams to produce quality output within strict timeframes
• Ability to work and interact with internal and external stakeholders at all levels
• Ability to structure thinking in a logical and compelling way
• Excellent people engagement (upward and downward management, client interaction) skills.
• Strong team player who can communicate, motivate, and interact effectively with technical, operations, commercial, consultants, contractors, partners, and support staff team-members
• Ability to quickly develop professional and trusted relationships with a variety of cultures and clients

Qualifications & Experience

• Proven experience as Health and Safety manager
• Deep understanding of legal health and safety guidelines
• Ability in producing reports and developing relevant policies
• Good knowledge of data analysis and risk assessment
• Excellent organizational and motivational skills
• Outstanding attention to detail and observation ability
• Exceptional communication and interpersonal abilities
• BSc/BA in Health & Safety management or any relevant field with proven work experience is preferred
• Minimum ten (10) years’ OHS experience with at least 5 years in a senior position in the commercial service industry.
• Solid appreciation of financial models and proven ability to deliver stretching financial and non-financial targets.
• Experience of developing individuals and fostering their career advancement including suitable coaching and mentoring abilities.

CLICK HERE TO APPLY

Finance Analyst – Dar es Salaam

Dar es Salaam

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the overall guidance of the Representative and the daily supervision of the Operations Manager, the Finance Analyst is responsible for providing oversight assistance to ensure capacity and support; assistance with development projects for the finance users of UN Women for better business practices and controls as well as automation; ensuring all finance users are compliant with and trained in the accounting standards, financial regulations and rules, policies and procedures; ; and acts as the Audit focal point for the Region in co-ordination with Finance Section HQ, as well as finance users in ROs and COs.

The Finance Analyst works in close collaboration with Finance Section HQ, Regional Operations Manager and Finance Specialist, Programme and Operations colleagues, teams at the country level, UNDP staff and Government officials ensuring high performance and efficiency in Finance.

Duties And Responsibilities

• Manage the financial planning, analysis, and provision of services to CO in accordance with UN Women internal control framework, rules, regulations, policies and procedures
• Recommend and/or implement cost saving and reduction strategies.
• Review and/or verify financial transactions/activities, recording/reporting system and audit reports. Co-ordinate with Finance Section RO and HQ on suggestions for amendments.
• Review financial business processes and use of Atlas system to ensure accurate and complete reporting of financial transactions by UN Women staff in accordance with the Internal Control Framework and Delegation of Authority and the timely flow of financial information in UN Women for management, monitoring and oversight purposes.
• Analyze and oversee all financial resources managed by the CO and provide high-quality professional advice on financial issues to management, as necessary.
• Coordinate cash management processes, including liquidity management, recommend imprest (petty cash) level, risk assessment, security for cash assets on site.
• Assist with financial risk assessment reviews for the CO, by identifying areas of risk and providing recommendations and action plans for addressing issues raised.
• Coordinate the monitoring and oversight of financial systems in accordance with UN Women rules, regulations, policies and procedures
• Monitor financial systems and reports for unusual activities, transactions, investigate anomalies.
• Coordinate the CO timely completion of finance areas of the Month-end Instructions Checklist and Year-end Instructions Closure Checklist;
• Draft all financial reports in accordance with International Public Sector Accounting Standards (IPSAS) and ensure continued compliance. Monitor the CO for compliance with IPSAS accounting standards by reviewing business processes and systems modules resulting in IPSAS compliant general ledger and financial statements.
• Review Implementing Partner advance procedures and test against UN Women policies to ensure compliance.
• Investigate and follow up on any anomalies for timely action and resolution, as necessary.
• Provide oversight to ensure the proper follow up of advances to implementing partners, review their financial reports together with project managers.
• Monitor the financial status and under the guidance of the Operations Manager implement control mechanisms for management/development projects.
• Review all contractual arrangements with suppliers of goods and services to ensure that the financial terms and conditions of all contracts are being adhered to by the suppliers of goods and services.
• Report to Operations Manager any case of non-adherence for timely action and recommendations for actions/decisions, as necessary.
• Respond to questions and provide analysis as requested to the Finance Section HQ.
• Coordinate financial reporting in the CO in accordance with UN Women rules, regulations, policies and procedures
• Track and report contributions within the resource mobilization efforts, including pipeline, contracted and overdue and future milestones. Review contributions receivables and provide information to Operations
• Manager for follow up, as necessary.
• Follow up and/or take prompt action to respond to audit and other findings on financial management.
• Coordinate the audit process in accordance with UN Women rules, regulations, policies and procedures
• Coordinate the pre-audit preparations for financial management of the CO to be audit ready and complete the pre-audit checklist . Travel to the sub-offices as necessary to assist during CO audits.
• Contribute technically to the training in the CO as part of the training plan or requirement of pre-audit preparations or as otherwise determined by Operations Manager.
• Recommend responses to internal and external audit inquiries and other findings related to financial management for review/approval by Operations Manager and incorporate recommendations in development in policies, procedures and practices;
• Plan and track expenditures and performance audit of financial resources, including extra-budgetary income.
• Coordinate programme/ project budgets in accordance with UN Women rules, regulations, policies and procedures
• Coordinate all financial resources of programmes/ projects through planning, guiding, monitoring and controlling of the resources.
• Prepare and monitor budgets of management projects.
• Analyze and report on the budget approvals and the delivery situation of management projects.
• Contribute to the proper mechanisms to eliminate deficiencies in budget management.
• Formulate the budget, control allotments, monitor expenditures, and prepare revisions according to the needs of the CO.
• Track the appropriate and timely use of financial resources.
• Prepare cost recovery documents or bills for the services provided by UN Women to other programmes or organizations.
• Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds.
• Implement and maintain control mechanism for development projects through monitoring budgets preparation and modifications and budgetary status.
• Submit financial information for timely preparation of donor reports.
• Prepare advance payments and direct payments for programme implementation and record them in Atlas.
• Provide assistance to offices in the region in relation to project closure and provide training on a regular basis, in conjunction with Virtual Global Service Centre Finance Specialists.
• Coordinate financial training and communication for the CO
• Monitor the effectiveness of the services of the finance team on a regular basis to ensure close relationship between Finance Section and Finance Users in the CO and take corrective measures as needed.
• Coordinate development projects to ensure effective finance and communication tools are in place and regularly monitored for improvements.
• Perform the Finance Helpdesk function for CO to ensure accurate and timely response to issues and advice requested in conjunction with HQ Finance Field Support Unit.
• Support in the implementation of the approved Training plans (specifically ATLAS and IPSAS) in conjunction with HQ Finance Field Support Unit and Finance specialist in RO on a recurrent basis to ensure competency across all Finance Users at the CO.
• Provide oversight for Finance staff of the CO and monitor progress and provide guidance and direction to the staff as necessary to ensure goals and objectives are achieved.
• Participate in knowledge management and capacity building
• Identify, participate in the development and/or recommend enhancement/updates/improvement in Atlas financial modules for better business practices and controls in the CO.
• Capture, synthesize and/or codify lessons learned and best practices in the RO/CO/ CO support and financial management and services. Disseminate to Finance Section RO and HQ to share knowledge and build capacity.
• Contribute to the design of learning tools, best practices and innovations in financial business operational practices and management, promote transparency, ease of communications, hosting of financial documents, and all policies and procedures between all UN Women users of the CO data.
• Financial tasks, approving and certifying function
• Oversee that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; travel claims and other entitlements are duly processed;
• Implement timely corrective actions on unposted vouchers, including the vouchers with budget check errors, matching exceptions, unapproved vouchers.
• Provide timely response to HQ requests to resolve financial data issues.
• Perform delegated approval function in Atlas on a timely basis.
• Review and provide financial clearance of all donor agreements as delegated for compliance with standard agreements on a timely basis.

Competencies

Core Values
Respect for Diversity
Integrity
Professionalism

Core Competencies

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example
  Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

Functional Competencies

• Good knowledge and expertise in financial planning and management.
• Good knowledge of complex financial rules and regulations, preferably UN/UN Women Financial Rules and regulations.
• Good conceptual/strategic skills and success in implementing financial re-engineering, management systems development, policy design, innovation and knowledge product development is an asset.
• Good knowledge and experience in the application of complex financial systems and modules (such as Atlas);
• Good knowledge of spreadsheet and database packages.
• Ability to provide advice and support.
• Good analytical skills.

Required Skills and Experience

• First Degree (Bachelor’s or Associate’s degree) in Finance/Accounting is required.
• Masters degree in Finance, Accounting or Business Administration is preferred.
• Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
• Successful completion of UN Women’s Accounting technical test.

Experience

• At least 1 years’ experience in an accounting-specific role with in a large international organization preferably in the UN system is required.
• Demonstrated financial experience using an ERP financial system.
• Demonstrated experience in providing financial and budget support to programmes/projects; Demonstrated experience at developing detailed financial reports for senior management.
• Demonstrated knowledge of IPSAS/IFRS.
• Demonstrated financial experience of working in a regional or multi-country context is an asset.
• Experience in the usage of office software packages (MS Word, Excel, etc.).
• Demonstrated experience using an online web-based management System is an asset

Language Requirements

• Fluency in English is required
• Working knowledge of other UN official language is an asset.

Submission Of Application

Please note that applications without a completed and signed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

UN Women Personal History form (P-11) can be downloaded from http://www.unwomen.org/en/about-us/employment .

UNWOMEN is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

CLICK HERE TO APPLY

MUST is committed to fulfill its core tripartite functions of teaching, research and consultancy. Inspired by its motto, i.e. “MUST endeavors to lead in Science and Technology”, the University strives to ensuring that it becomes a leading centre of excellence for knowledge, skills and applied education in science and technology. Furthermore, MUST is dedicated to become a place where modern and indigenous technologies meet for improving livelihood of the citizens of this great nation, the region and the entire humankind.

For those wishing to develop their skills and have a career in science, technology, engineering and business related fields, MUST is the right choice. Prospective students from different levels are welcome to join Certificate, Ordinary Diploma, Bachelor, Postgraduate and Graduate studies in various disciplines.

MUST is also committed to seeing that academic work adds value to our society through the MUST-owned MCB Company Limited. The Company has the obligation of solving professional challenges, particularly by offering consultancy and construction services to government ministries and institutions as well as non-governmental organisations.

Mbeya University of Science and Technology (MUST) is a result of the transformation of the Mbeya Institute of Science and Technology (MIST) through the Universities Act No.7 (2005) and Charter of Mbeya University of Science and Technology, 2013 with the aim of becoming the leading centre of excellence for knowledge, skills and applied education in science and technology.
83 new Job Vacancies at Mbeya University of Science and Technology (MUST) – June 2022
Mbeya University of Science and Technology (MUST invites dynamic and suitable qualified Tanzanians to fill eighty-three (83) vacant posts mentioned below, please view or download the PDF file .

CLICK HERE TO–DOWNLOAD PDF HERE

Administrative Officer – Secondary School Main Officer

Dar es Salaam
International School of Tanganyika ( IST )
The International School of Tanganyika, founded in 1963, is an international school in Dar es Salaam, Tanzania.

Title: Administrative Officer

Category (cf Policy 5.101) Administrative Management and Technical Support
Reports to: Principal Department: Administration
Job Holder Start date: 01 August 2022

IST Foundational Documents

IST Mission

Challenging, inspiring and supporting all our students to fulfil their potential and improve the world

IST Vision

IST will be a global leader in the education of internationally-mobile young people.

All students, regardless of their starting point, will think critically, achieve academically and develop the wisdom to make good choices. They will show curiosity and creativity in addressing authentic problems, local and global.

They will pursue their varied passions with enthusiasm, developing resilience, perseverance, and confidence. Understanding the diversity of people and cultures, they will act kindly, fairly, and responsibly.

All members of the IST community will work together to fulfil this vision.

Statement of Values

All members of the IST community are:

Responsible – We act responsibly, positively and constructively towards ourselves and other people. We learn from our mistakes and accept the consequences of our actions.
Inquiring – We show curiosity, perseverance and open-mindedness in seeking to understand and solve problems. We persevere in the face of difficulties and we embrace the learning that comes through failure as well as the joy of success.
Compassionate – We empathise with others and act with care, kindness and courage. In our interactions, we behave with patience, generosity and integrity.
Balanced – We believe in a broad education for our students, seeing the value of participation in a varied curriculum.
Diverse – We treasure the diversity within the IST community, using the rich opportunities for deeper understanding that come from our differences.

IST Strategic Plan

Our Strategic Plan is in place to help our community align efforts to better reach our school’s mission, vision and values. This plan is focused on three aims.

Engaged Community:

• Build and sustain a diverse, equitable and inclusive environment for all members of the school community.
• Continued development of partnerships with local and global individuals, organizations and alumni to enhance student learning.
• Develop and review processes and systems to enhance communication within the IST community

Ensured Sustainability:

• Continued review and implementation of master site plan – with focus on inclusion and access as well as facilities to support innovative programs
• Review procedures to retain and recruit employees who are aligned with our strategic plan.
• Improve IST’s ability to work more sustainably and align environmental frameworks to improve our educational experiences and operations.
• Enhance processes for creating, auditing and reviewing IST policy and procedure documents.

Summary of the Role

Reporting to the Secondary School Principal, the Administrative Officer will provide professional, efficient and effective services to IST Stakeholders (students, parents, staff and other clients) by fostering excellence in delivery of Administrative Services.

Preferred Qualifications and Experience

• Experience: 10+ years’ experience as Administrative Officer;A minimum Bachelor’s Degree in Business
• Administration or a related field;

Professional Competencies:

• Excellent communication skills in spoken and written form
• Self-motivated with the ability to work without supervision
• Knowledge of child protection and health and safety
• Strong customer service and problem solving skills
• Excellent interpersonal communication and organizational skills
• Experience in public facility management
• Willingness and ability to collaborate effectively with colleagues
• Highly effective relationship developer with a variety of stakeholders
• Strong literacy in G Suite
• Impactful communication
• Integrity and trust

Professional Attributes and Skills:

• Ability to analyze situations and take appropriate action in a variety of procedural matters independently without immediate supervision;
• Ability to prioritize and coordinate work flow and timeliness for self and others;
• Ability to operate a variety of office equipment and tools such as, copy machine, scanner, databases, Google Sheets, Forms, Docs, and Presentation.
• Ability to establish and maintain effective work relationships with those contacted in the performance of required duties;
• Ability to communicate effectively and professionally in both oral and written forms;
• Ability to establish and maintain a variety of recordkeeping, reference, and data collection systems; (g) Ability to understand and apply successfully a variety of complex directions to specific situations; (h) Ability to lead and exhibit leadership for a team;
• Ability to facilitate meetings and learning experiences for secondary support staff team members;
• Knowledge of financial record keeping methods and practices;
• Knowledge of proper office systems that promote customer service and efficiency.

Responsibilities

The primary responsibilities for Administrative Officer will be:

• Acts as secretary to assigned school site principal performing a wide variety of complex and responsible clerical and secretarial support duties as well as relieving the school principal of routine administrative functions not requiring his/her immediate attention;
• Acts as a resource person to teachers, students, parents, and the general public regarding general and specific information on the policies, procedures, and activities of assigned school site;
• Directs and coordinates the work of office personnel to meet established timelines; assists in the performance of a wide variety of the more difficult clerical assignments;
• Maintains the organization of confidential files and systems to distribute this information to respective parties;
• Collects necessary information and maintains a variety of logs and records related to certificated and classified employees, personnel transactions;
• Orders materials, supplies, and equipment; maintains records of purchase orders, invoices, and expenses to date; and inventories and logs same upon arrival;
• Maintains, monitors and liaises with the business office to record expenditures; reconcile ledger printouts and posts expenditures to budget sheets;
• Composes and types correspondence, memos, and/or reports on own initiative from marginal notes, or from oral and written directions;
• Collects data/information and compiles reports and other materials requiring the use of independent judgment and knowledge in assembling and categorizing data;
• Maintains routine bookkeeping records; transferring and depositing monies as necessary;
• Attends various meetings; taking notes and preparing minutes;
• Assists principal with gathering/calculating budget requests and preparing reports;
• Distributes materials and information to teachers, students, and other staff members and ensures timely responses;
• Perform any other duties as designated by the Principal

Applications and enquiries should be directed to [email protected] before close of business on Tuesday, 21 June , 202