Posting Title: ADMINISTRATIVE ASSISTANT (Bilingual, Kinyarwanda), FS5
Job Code Title: ADMINISTRATIVE ASSISTANT
Department/Office: International Residual Mechanism for Criminal Tribunals
Duty Station: ARUSHA
Posting Period: 02 October 2019 – 31 October 2019
Job Opening Number: 19-Administration-RMT-124169-R-Arusha (R)
Staffing Exercise N/A
Org. Setting and Reporting
This position is located in the Language Support Services, Registry, of the IRMCT Arusha branch, under the direction of the Head of Language Support Services.
*Appointment of the successful candidate to this position will be subject to budgetary approval
Responsibilities
- Provides administrative assistance to the Head, LSS, including technical assistance in the e-Performance process and support in the drafting of submissions.
- Handles all correspondence to and from the Head of Section, responds or drafts responses to a wide range of correspondence, inquiries and other communications; maintains the calendar for Head of Section.
- Prepares processes and follows up on administrative arrangements related to Language Support Services, including in the Umoja system.
- Takes follow-up actions, on her/his own initiative, relating to various administrative issues in order to ensure smooth operation of the Section.
- Provides guidance to staff with respect to administrative procedures, processes and practices in coordination with the appropriate departments.
- Provides orientation and support to new staff members upon their arrival. Liaises with ITSS concerning LSS network security and access issues. Maintains and updates LSS rosters and databases.
- Under the supervision of the Head, LSS, the incumbent performs the following tasks independently: coordinates and monitors the progress of contractual translation; provides administrative assistance to ensure compliance with translation requirements, negotiates deadlines with the selected contractors. Takes the required actions in the Umoja system relative to outsourcing work. Prepares reports for budget- and statistics-related purposes and analyses requirements and expenditure. Administers attendance.
- Performs any other ad-hoc duties as required, including language-related tasks (proofreading, summary or sight translation, referencing) and document processing.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.