{"id":16070,"date":"2020-05-10T14:00:53","date_gmt":"2020-05-10T11:00:53","guid":{"rendered":"https:\/\/www.unistoretz.com\/magazine\/?p=16070"},"modified":"2020-05-10T10:22:33","modified_gmt":"2020-05-10T07:22:33","slug":"job-vacancy-at-plan-international-procurement-logistics-officer","status":"publish","type":"post","link":"https:\/\/www.unistoretz.com\/magazine\/job-vacancy-at-plan-international-procurement-logistics-officer\/","title":{"rendered":"Job Vacancy at Plan International, Procurement & Logistics Officer"},"content":{"rendered":"
Procurement & Logistics Officer<\/b><\/p>\n

Location: Kibondo, 08, TZ<\/p>\n

Company: Plan International<\/p>\n

The Organisation<\/p>\n

Plan International is an independent development and humanitarian organisation that advances children\u2019s rights and equality for girls.<\/p>\n

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it\u2019s girls who are most affected.<\/p>\n

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children<\/p>\n

We support children\u2019s rights from birth until they reach adulthood. And we enable children to prepare for \u2013 and respond to \u2013 crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.<\/p>\n

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.<\/p>\n

Role PURPOSE<\/b><\/p>\n

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.<\/p>\n

We actively unite children, communities and other people who share our mission to make positive lasting changes in children\u2019s and young people\u2019s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.<\/p>\n

We have been building powerful partnerships for children for more than 75 years, and are now active in more than 70 countries.<\/p>\n

Dimensions of the Role<\/b><\/p>\n

The role is operational level for the ER program will focus on the implementation of the day to day procurement and logistics activities to ensure improved programme delivery, operational efficiency, compliance with Plan International policies and procedures for the following:<\/p>\n

Coordinate and Implement the Supply Chain Policies and Procedures
\nEffective Procurement Tracking
\nFleet Coordination and Fleet System Management
\nProperty and fixed asset register maintenance
\nSecurity and emergency procurement<\/p>\n

Accountabilities<\/b><\/p>\n

Coordinate and Implement the Supply Chain Policies and Procedures:<\/p>\n

In collaboration with the tender panel, prepare request for quotation, invite the price quotation, coordinate the opening and evaluation of the bids, conduct the price analysis together with tender panel members for the review by the Procurement and Logistics Manager before final approval by the ERM or designee<\/p>\n

Ensure procurement transactions have adequate and accurate supporting documentation and proper filing to ensure compliance with Plan International policies and procedures
\nAssist to carry out a market scan for goods and services for programmes delivery
\nImplement the procurement and logistics policies and procedures
\nWork with the storekeeper to ensure appropriate supplies storage mode and efficient distribution mechanisms and make any recommendations to the procurement and logistics manager when any improvement is needed
\nExpediting and tracking purchase orders.
\nCompile suppliers Invoices and ensure weekly submission to Finance for payment.
\nEnsuring that goods and services are purchased at the right price, time, from the right source and delivered at right destination
\nResponsible for submission\/sharing of the weekly procurement tracker\u00a0 every Friday (to budget holders, ERM and DERM) to keep the team updated and identifying any gaps for any corrective measures
\nFollow up and ensures that all outstanding purchase orders are delivered by the due date.
\nWork with storekeeper to establish stock re order levels and share reports to procurement and Logistics manager.
\nFleet Coordination and Fleet System Management
\nMonthly update of the fleet system with fleet details, fuel and maintenance data, prepare monthly fleet reports for fuel, maintenance and services,
\ncarry out analysis for fuel consumption and fleet cost analysis for review by the Procurement and Logistics Manager before submission to ERM and the administration coordinator at Country Office.
\nMonitor and track fleet accidents, ensure timely and accurate preparation of accident\/incident reports to the Procurement and logistics manager.
\nManage staff transport requests at all times for efficient usage of the vehicles and trip planning including managing weekly trip requests from the team.
\nEnsure all Plan vehicles are fully licensed and insured according to local laws.
\nEnsure all PU vehicles\/ three-wheelers are parked at a safe and secure place.<\/p>\n

Property and Fixed Asset Register Maintenance:<\/b><\/p>\n

Responsible for assets reporting at any time on the technical condition, maintenance needs, lifetime\/expiry (replacement, retirement), usage and returns of all physical assets including vehicles, (rented) compounds, buildings and their technical infrastructure to the Procurement and Logistics Manager
\nEnsures all precautions for asset and office security are maintained by the security guards and other staff<\/p>\n

Keep record of rented premises and ensure on time renewals and payments.
\nEnsure that all Plan emergence response assets recorded in the asset register and update accordingly.<\/p>\n

Security Management and Implementation of Policies:<\/b><\/p>\n

Day to day monitoring of safety and security situation in the office, report and issues that requires action to the Procurement and Logistics Manager
\nProduce monthly security situation report end of each month<\/p>\n

Child Protection:<\/b><\/p>\n

Ensure that all contract entered by suppliers adhere to the child protection issues.
\nEnsure that all suppliers\/service providers sign the child protection policy before commencement of any service.
\nPromotes and abides by internal policies and procedures including but not limited to: Child Protection Policy; Code of Conduct; mandatory reporting responsibility.<\/p>\n

Information and coordination:<\/b><\/p>\n

Identifies and proposes innovative processes for PU procurement and Logistics operations
\nCollaborate with other Procurement and logistics staff at the PUs and CO to strengthen quality of Plan Tanzania Procurement and Logistics Operations.
\nSuccessfully handles multiple operations tasks and initiatives.
\nPromotes innovation and learning<\/p>\n

Ensures that Plan International\u2019s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International\u2019s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
\nTechnical expertise, skills and knowledge<\/p>\n

Essential<\/b>:<\/p>\n

University degree\/advanced diploma in Procurement and Supply chain Management, Procurement and Logistics with a minimum of 3 years of practical experience in similar role at a reputable organization.
\nQualifications and experience in transport\/fleet management is added advantage<\/p>\n

A professional qualification and membership of recognized purchasing and supplies institution.
\nProcurement experience for donor funded projects
\nFluent in English and Kiswahili languages<\/p>\n

Behaviours:<\/b><\/p>\n

Models and promotes efficient services.
\nInstil customer care attitude in teams.
\nPromotes the development of effective systems and policies
\nPromotes innovation and learning.
\nClear and effective communication.
\nModels integrity.
\nBuilds motivated, proactive, effective and committed teams in all the support areas.
\nTo model best practices and excellence in support services delivery to plan and partners.
\nProducts and services comply with quality standards
\nAmbitious, realistic and action oriented.
\nAnalytical and problem solving skills
\nExcellent communication skills
\nStrong team player and motivational skills
\nStrong negotiating and influencing skills
\nProficient in computer skills<\/p>\n

Level of contact with children<\/p>\n

Occasional interaction with children
\nPhysical Environment<\/p>\n

The position will be based in Kibondo and frequent travel to the field.<\/p>\n

Ensures that Plan International\u2019s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International\u2019s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.<\/p>\n

Plan International\u2019s Values in Practice<\/p>\n

We are open and accountable<\/p>\n

Promotes a culture of openness and transparency, including with sponsors and donors.
\nHolds self and others accountable to achieve the highest standards of integrity.
\nConsistent and fair in the treatment of people.
\nOpen about mistakes and keen to learn from them.
\nAccountable for ensuring we are a safe organisation for all children, girls & young people
\nWe strive for lasting impact<\/p>\n

Articulates a clear purpose for staff and sets high expectations.
\nCreates a climate of continuous improvement, open to challenge and new ideas.
\nFocuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
\nEvidence-based and evaluates effectiveness.
\nWe work well together<\/p>\n

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
\nBuilds constructive relationships across Plan International to support our shared goals.
\nDevelops trusting and \u2018win-win\u2019 relationships with funders, partners and communities.
\nEngages and works well with others outside the organization to build a better world for girls and all children.<\/p>\n

We are inclusive and empowering<\/p>\n

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
\nBuilds constructive relationships across Plan International to support our shared goals.
\nDevelops trusting and \u2018win-win\u2019 relationships with funders, partners and communities.
\nEngages and works well with others outside the organization to build a better world for girls and all children.<\/p>\n

Location: Kibondo<\/p>\n

Reports to: Procurement & Logistics Manager<\/p>\n

Grade: C2<\/p>\n

Closing Date: 15th May, 2020<\/p>\n

CLICK HERE TO APPLY<\/a><\/b><\/p>\n

Warning:<\/b>\u00a0Never Pay To Get A Job. Legitimate companies dont ask for money.<\/div>\n","protected":false},"excerpt":{"rendered":"

Procurement & Logistics Officer Location: Kibondo, 08, TZ Company: Plan International The Organisation Plan International is an independent development and humanitarian organisation that advances children\u2019s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it\u2019s girls who […]<\/p>\n","protected":false},"author":15,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[33],"tags":[2016],"class_list":{"0":"post-16070","1":"post","2":"type-post","3":"status-publish","4":"format-standard","6":"category-tzjobs","7":"tag-jobs-in-kibondo"},"_links":{"self":[{"href":"https:\/\/www.unistoretz.com\/magazine\/wp-json\/wp\/v2\/posts\/16070","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.unistoretz.com\/magazine\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.unistoretz.com\/magazine\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.unistoretz.com\/magazine\/wp-json\/wp\/v2\/users\/15"}],"replies":[{"embeddable":true,"href":"https:\/\/www.unistoretz.com\/magazine\/wp-json\/wp\/v2\/comments?post=16070"}],"version-history":[{"count":0,"href":"https:\/\/www.unistoretz.com\/magazine\/wp-json\/wp\/v2\/posts\/16070\/revisions"}],"wp:attachment":[{"href":"https:\/\/www.unistoretz.com\/magazine\/wp-json\/wp\/v2\/media?parent=16070"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.unistoretz.com\/magazine\/wp-json\/wp\/v2\/categories?post=16070"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.unistoretz.com\/magazine\/wp-json\/wp\/v2\/tags?post=16070"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}