Jobs Vacancies at UMATI, August 2019

Nafasi za kazi UMATI

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Cashier 

Job Summary
The Cashier is responsible in ensuring that financial records comply with Association’s Financial Policies and Procedures, by accurately processing and reviewing journal entries and vouchers, proper management and control is maintained for all cash transactions and providing support to achieve all Finance Department and audit requirements.

Minimum Qualification: Diploma
Experience Level: Mid level
Experience Length: 2 years

Job Title : Cashier
Appointing Authority : Executive Director
Location:UMATI Morogoro Clinic Clinic In charge
Reporting to:
Subordinates;

1. Job Purpose
The Cashier is responsible in ensuring that financial records comply with Association’s Financial Policies and Procedures, by accurately processing and reviewing journal entries and vouchers, proper management and control is maintained for all cash transactions and providing support to achieve all Finance Department and audit requirements.

2. Responsibilities

  • Prepare financial report through SAGE Account packages
  • Receive and direct Clients who visits UMATI facilities for services
  • Preparing cash vouchers
  • Receive and register Clients at Our Clinics
  • Responsible for preparing and disbursing petty cash
  • Prepare/initiate bank transfers based on approvals
  • Prepare petty cash replenishment as appropriate
  • Keep cheques books and cash box in safe custody
  • Ensure the Revenue collected in the Clinic is banked daily
  • Ensure that all cash imprests are settled on time
  • Ensure that all the required supporting documents are attached with the invoice and meet standards of invoicing before any payment
  • Attending to any other related duties as may be assigned by superiors from time to time

3. Qualification and Experience Requirements
Advanced Diploma/Bachelor Degree in Business Administration-Accounting or Finance
At least 2 years working experience

4. Knowledge, Skills and abilities

  • Basic Knowledge of accounting and finance
  • Good demonstration of customer care
  • Honest and accurate
  • Good communications skills, interpersonal skills and be able to work well in a team environment
  • Good English skills (both spoken and written)
  • Good computer skillsDemonstrated experience in the proper procedures of recording and handling of cash




How to Apply.
Applications should include:

  • Letter of application with details of how you meet the desirable criteri
  • Make sure you provide the current Addresses, Email and Phone number as well as three referees (i.e Two must be from your most recent employers)
  • Applications which do NOT include ALL of these elements will NOT be considered.

The application should be addressed to
Human Resource Manager
UMATI
P.O. Box 1372
DAR-ES-SALAAM

OR send the application through email via: applications@umati.or.tz 

ONLY APPLICATIONS SUBMITTED VIA EMAIL WILL BE ACCEPTED



JOB TITLE: Intern_Programs

RERPORTS TO: Manager_Programs

1. JOB PURPOSE

To provide support on strategy and activity implementation in country

2.  KEY TASKS

The intern Programs works with and supports the all projects Manager to ensure efficient implementation, M&E, and reporting of all  supported regions. She/he is responsible for the field implementation, coordination and reporting of all initiatives in her/his under the guidance of the all programs manager and in collaboration with other staff and relevant regional, council and health facility staff.

Duties and Responsibilities

  • To support the Manager in implementation, M&E and reporting of Key performance indicators in line with project work-plan Work with region and district teams
  • Conduct Quarterly Quality assurance and monitor adherence to National guidelines.
  • Assist to develop annual work plans and ensures targets are achieved
  • Collaborate with local authorities and engage them in program from planning to implementation,
  • Collaborate with M&E unit and ensure:
  • Availability of M&E tools at all the time
  • Proper documentation at the static sites and outreach sites
  • To support the Manager in writing technical program documents including, reports, best practices, lessons learned and other relevant documents

4.    EDUCATION & QUALIFICATIONS

  • Medical degree in Clinical Medicine, public health, project management or any relevant discipline
  • Excellent team building and communication skills.
  • Ability to work independently with minimum supervision

How to Apply.
Applications should include:

  • Letter of application with details of how you meet the desirable criteria
  • Make sure you provide the current Addresses, Email and Phone number as well as three referees (i.e Two must be from your most recent employers)
  • Applications which do NOT include ALL of these elements will NOT be considered.

The application should be addressed to
Human Resource Manager
UMATI
P.O. Box 1372
DAR-ES-SALAAM

OR send the application through email via: applications@umati.or.tz

ONLY APPLICATIONS SUBMITTED VIA EMAIL WILL BE ACCEPTED

Only shortlisted applicants will be informed by phone call

Closing date for applications:
Applications received later than 26th August 2019 will not be considered.



Job Title: Program Assistant

Job Summary
Job Purpose: To manage and administrate office functions, co-ordinate activities, provide secretarial and client services.

Minimum Qualification: Diploma
Experience Level: Entry level
Experience Length: No Experience/Less than 1 year

Division: Programmes

Location: Dar es salaam

Reporting to: Procurement Officer

1.  Job Purpose

To manage and administrate office functions, co-ordinate activities, provide secretarial and client services.

2.  Key Tasks

  • Ensure good corporate image by receiving visitors appropriately and direct them to proper officials to minimize customer complaints
  • Type letters, Proposals, Minutes, budgets and all reports in time
  • File, retrieve and maintain all records in the office
  • Reserve bookings for staff and visitors
  • Arrange for meetings (Departmental meetings and other meetings) for the respective Director
  • Assist coordination and compiling of all program reports
  • Support procurement department duties as assigned by the supervisor
  • Performing other related duties as may be required

3.  Qualifications and Experience Requirements

  • Diploma/Degree in public administration, public relations, procurement or any other relevant field.

4.  Knowledge/Skills and Abilities

  • Skills in customer care
  • Fluent in Oral and written English and Swahili
  • Aptitude in common computer applications (Word, Excel, PowerPoint, internet browsers)

How to Apply.
Applications should include:

  • Letter of application with details of how you meet the desirable criteria
  • Make sure you provide the current Addresses, Email and Phone number as well as three referees (i.e Two must be from your most recent employers)
  • Applications which do NOT include ALL of these elements will NOT be considered.

The application should be addressed to
Human Resource Manager
UMATI
P.O. Box 1372
DAR-ES-SALAAM

OR send the application through email via: applications@umati.or.tz 

ONLY APPLICATIONS SUBMITTED VIA EMAIL WILL BE ACCEPTED

Only shortlisted applicants will be informed by phone call

Closing date for applications:
Applications received later than 26th August 2019 will not be considered.


Job Title: Monitoring and Evaluation Officer

Job Summary
The Monitoring & Evaluation officer will focus on data monitoring, evaluation, training, learning and reporting. S/he will be expected to work closely with the M&E officer and undertake routine support of the work of field teams to ensure the set up and implementation of the M&E systems as well as, completeness of data and reports.

Minimum Qualification: Bachelor
Experience Level: Mid level
Experience Length: 2 years

Appointing Authority: Executive Director

Location: Dar es Salaam

Reporting to: Manager, M&E

Supervises:  Monitoring and Evaluation officer

1. Job Purpose

Working closely with the Programs unit team, the Monitoring and Evaluation (M&E) officer will have primary responsibility for implementing the M and E system and program outcome reporting. S/he will be responsible for scheduling and supporting learning, research, surveys and evaluation events, and support work with program staff to improve the quality of field programs as well as the timely submission of M&E progress reports.

The Monitoring & Evaluation officer will focus on data monitoring, evaluation, training, learning and reporting. S/he will be expected to work closely with the M&E officer and undertake routine support of the work of field teams to ensure the set up and implementation of the M&E systems as well as, completeness of data and reports. The M&E officer will provide technical leadership as well as management leadership to field staff to ensure M&E procedures are followed appropriately.

2. Responsibilities

  • Act as primary point of contact for HQ M&E technical assistance including providing support on  program specific M&E needs
  • Manage M&E Officer while they create and revise tools and data collection procedures
  • Assist the field in the identification of monitoring and evaluation needs and supporting the design and implementation of practical tools, methodologies and protocols
  • Organize and undertake training with field staff, including primary stakeholders, in M&E
  • Provide support to proposal development, particularly during the logframe and design discussions
  • Develop and maintain systems to analyze information on inputs, outputs, outcomes and impact of the program with efficient feedback loops
  • Design M&E plans and frameworks for the physical and process monitoring of project activities
  • Design and manage a process for collection of comprehensive data from baseline, mid-term and conclusion of projects to provide clear monitoring of progress to achieving goals and objectives
  • Communicate to all technical staff and partners the process for collection and reporting of monitoring data, explain the roles of each, and train them on the indicator definitions and the data collection process and systems
  • Monitor data collection processes for quality assurance purposes
  • Travel periodically to the field to check the quality of the monitoring data by seeing the collection process at work and reviewing the key concepts in the indicators
  • Oversee evaluation activities including identifying evaluation needs and drawing up the TOR for specific evaluation studies
  • Ensure compliance with donor’s evaluation policies when applicable
  • Review the performance of existing management information systems to help identify potential modifications or resources
  • Keep abreast of developments in grant/program changes and progress in order to advise and recommend tools and strategies to increase program performances and results
  • Identify strengths and weaknesses in existing data collection and management systems and propose solutions
  • Document the lessons learned and best practices of the different programs and projects for internal and external sharing
  • Attend any other duty as may from time to time be assigned by his supervisor

3. Qualifications and Experience Requirements

A Degree in statistics, Information Management, Project Management, Engineering, mathematics or any other relevant academic background

At least 2 years of work experience inMonitoring and Evaluation of development programs

4. Knowledge/Skills and Abilities

  • Good level of proficiency in Windows Excel and quantitative analysis
  • Experience in program design and M&E plan development
  • Ability to design M&E tools, surveys, surveillance systems, and evaluations
  •  Demonstrated ability to train and build capacity of others
  • Strong interpersonal skills
  • Experience in a non-governmental organization
  •  Highly developed analytical skills, with the ability to apply creative solutions to complex problems
  •  Ability to create effective and efficient systems for gathering and analyzing complex data
  • Prepared to work flexible hours
  • An effective communicator fluently both verbally and in writing Kiswahili and English
  •  Ability to work both independently and as a member of a team
  •  Willing and able to travel extensively within and outside Tanzania on UMATI business

How to Apply.
Applications should include:

  • Letter of application with details of how you meet the desirable criteri
  • Make sure you provide the current Addresses, Email and Phone number as well as three referees (i.e Two must be from your most recent employers)
  • Applications which do NOT include ALL of these elements will NOT be considered.

The application should be addressed to
Human Resource Manager
UMATI
P.O. Box 1372
DAR-ES-SALAAM

OR send the application through email via: applications@umati.or.tz 

ONLY APPLICATIONS SUBMITTED VIA EMAIL WILL BE ACCEPTED



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