Job Opportunities at Medical Teams International,

Job Opportunity at Medical Teams International – Office Assistant

Job Description   
OFFICE ASSISTANT (1) POSITION   

Medical Teams International Tanzania

Department Operations
Reports to Snr Human Resources Technical: NA
Location DAR ES SALAAM
Work Days & Hours Monday-Friday, 40-48 hours/week
Supervises Direct: NA Technical: NA

MTI Calling
Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.

 JOB SUMMARY  
Supports organization in implementation of administrative activities including preparing supporting documents for payroll, orienting new employees, administering employee benefit programs and overseeing other organizational activities as directed.

JOB RESPONSIBILITIES 

  • Ensures the relevant HR database is up to date accurate (new hires, separation, employee leave plan)
  • Maintains employee files and updates regularly
  • Assists in payroll preparation by providing relevant data, such as absences, separation, new appointments and sick leave
  • Sets up interviews and issues relevant correspondences after selection process i.e. reference/background checks
  • Coordinates HR projects, meetings and trainings
  • Provides orientations for new employees by sharing on-boarding packages and explaining MTI policies
  • Collaborates with Human Resource Officer to post job adverts and process incoming CVs
  • Provides services to employees on human resources policy, administrative procedures and employee rights and services, and any other subject involving working conditions not referred through supervisory channels
  • Administers HR related documentation such as ratio cards, progress numbers and contract for incentive workers agreements
  • Performs various HR/administrative tasks in the camp level including organizing and maintaining information for field staff
  • Implements and follow up for all HR/Administration orders and procedures in the camp levels, including staff leave plans data updates, staff attendance in the field and follow up on staff performance reviews
  • Coordinates preparation of work timesheets and ensure their signed by the relevant managers
  • Provides and supports provision of timely response to staff queries regarding benefits
  • Maintains and tracks staff work related essentials including airtime and Staff Identification Cards.
  • Ensures payment on utility bills-water electricity, rent and security in MTI Compounds in both in the camps and offices.
  • Coordinates to ensure office maintenance and repair needs in offices are met.
  • Prepares and submits incentive workers contracts payroll and data reports by assembling, and analysing data.
  • Maintains employee information by entering and updating employment and status-change data.
  • Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies.
  • Maintains employee confidence and protects operations by keeping human resource information confidential.
  • Coordinates with cleaners and cook to ensure office and apartment compounds are clean, food is delivered, and hygienic standards are maintained.
  • Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies

 EDUCATION, LICENSES, & CERTIFICATIONS
Degree in Human Resources Management, Organization Psychology or a related qualification from a recognized institution.
Certificate in Administration and management an added advantage

EXPERIENCE  
1 year experience in a similar or higher position.
Experience working with INGOs and in emergency operations/refugee camps is an added advantage

KNOWLEDGE, SKILLS & ABILITIES         

KNOWLEDGE

Knowledge of Tanzania labor laws
Knowledge of HR best practices and standards

SKILLS

  • Flexibility to handle multiple assignments, a quick learner and good at thinking on your feet
  • Customer service focus, detail-orientation, strong organizational skills and able to think critically in a deadline driven environment
  • Excellent oral, written, and email/telephone communication skills
  • Skilled at creatively solve non-complex problems
  • Ability to maintain highly confidential information
  • Strong proficiency working in Outlook, Word and Excel

ABILITIES

  • Ability to prioritize tasks to meet deadlines
  • Ability to work effectively with minimal supervision
  • Ability to be flexible and manage stress, especially in situations which require a high degree of sensitivity, tact, and diplomacy
  • Ability to be honest and foster an atmosphere of trust and integrity
  • Ability to maintain detailed records with high accuracy
  • Ability to maintain confidentiality of highly sensitive information
  • Ability to support MTI Calling and adhere to the MTI Code of Conduct

PHYSICAL CONDITIONS

Tools and Equipment Used

Requires frequent use of personal computer, including word processing, database programs; calculator, telephone, and copy machine.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is required to walk; climb stairs; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, and arms.
The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires occasional travel to health facilities located in remote areas with very basic living conditions.

The noise level in the work environment is usually moderately quiet.
The employee may be required to travel to remote areas where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions.

APPLICATION DEADLINE: 10th September 2020. 5.00PM.

Application Procedure:

Interested applicants who meet the criteria should email their Application letter and CV ONLY saved as your name (Surname FirstName) in PDF or Word ONLY with subject as ‘’ Office Assistant” including 3 work related referees to; recruitmenttz@medicalteams.org
Indicate your Salary expectation/ current or previous salary/Notice Period; at the bottom of your CV
INDICATE CLEARLY IN THE SUBJECT LINE: Office Assistant.

2 Job Opportunities at Medical Teams International, Ultrasound Sonographers


Job Description     

ULTRASOUND SONOGRAPHER (2) POSITIONS

Medical Teams International Tanzania

Department Programs
Reports to Direct: Medical Officer In Charge Technical: NA
Location  REFUGEE CAMPS
Work Days & Hours Monday-Sunday, 40-45 hours/week as per duty roster. May include weekends, night shifts and public holidays
Supervises Direct: NA Technical: NA
MTI Calling

Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.

JOB SUMMARY   
Responsible for performing sonographic examination according to protocols, security measures and standards of hygiene and privacy in order to contribute to the improvement of the health condition of patients.

JOB RESPONSIBILITIES        

  • Responsible to perform high quality ultrasound imaging and analysis to assist in the diagnosis and management of patients, reporting immediately to the medical referent any problem regarding patient’s health status
  • Prepare patients for imaging including explaining procedures and compiling medical history and upholding patient confidentiality at all times
  • Ensure application of hygiene protocols in the maintenance of equipment; performing cleaning of ultrasound devices and ensure proper waste disposal
  • Responsible for quality assurance by auditing own practice and ensuring that sonography equipment remains in good condition and makes necessary requisition for repair needs
  • Perform regular stock inventory and ensure all materials are stored according to each specific condition; make requisitions for materials
  • Ensure biomedical equipment is in good working order by using in accordance with user manual and protocols, perform cleaning and minor maintenance, undertaking regular quality assurance checks; alert supervisor in case of malfunctioning, damage/loss/robbery of ultrasound room material and devices
  • Ensure that medical practices are conducted with the highest level of integrity and ethics according to professional and MTI Code of Conduct
  • Ensure data collected is accurate and submit reports according to schedule
  • Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
  • Other duties as assigned

 EDUCATION, LICENSES, & CERTIFICATIONS    
Diploma in Medical Sonographer
Registration with local professional licensing council is required
Valid practising license is required

EXPERIENCE   
2 years of diagnostic experience using ultrasound is required
Experience working with international NGOs is an added advantage

KNOWLEDGE, SKILLS & ABILITIES           

KNOWLEDGE

  • Knowledge of sonography principles and best practices
  • Knowledge of hygiene management and IPC protocol

SKILLS

  • Skilled in performing ultrasounds and interpreting images
  • Excellent interpersonal and communication skills
  • A good command of both written and spoken English

ABILITIES

  • Ability to maintain confidentiality of patient information and adhere to professional code of conduct
  • Ability to treat all patients and staff with respect, without prejudice
  • Ability to provide high quality, ethical, compassionate care that places the needs of the patient first
  • Ability to maintain detailed records with high accuracy
  • Ability to support MTI Calling and adhere to the MTI Code of Conduct

PHYSICAL CONDITIONS

This position requires work at health facilities located in remote areas with very basic living conditions.

Application 

Documents to be attached with application.

  • CV/Resume (in English)
  • Birth Certificate or National ID or Passport (Provide only one document)
  • Academic Certificate
  • Registration Certificate from Tanganyika Medical Council
  • Recommendation Letter from previous employer
  • Copy of Certificate of Service from previous employer
  • Copy of Practicing License
  • Copy of police report or letter of good character from local government
  • Copy of Certificate of Completion of Internship
  • Medical Teams Application for Employment

APPLICATION DEADLINE: 10th September 2020. 5.00PM.

Application Procedure:

Interested applicants who meet the criteria should email their Application letter and CV ONLY saved as your name (Surname First Name) in PDF or Word ONLY with subject as “Ultrasound Sonograher”; including 3 work related referees to; recruitmenttz@medicalteams.org
Indicate your Salary expectation/ current or previous salary/Notice Period; at the bottom of your CV
INDICATE CLEARLY IN THE SUBJECT LINE: ULTRASOUND SONOGRAPHER

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